Careers at The Brooks Group

1. Information Technology:

• Act as primary point of contact for TBG’s IT provider
• Act as a support resource and liaison to TBG’s IT provider to handle any employee or contractor IT issues
• Serve on and Administer TBG’s Information Security Committee
• Support and train on company-wide compliance with TBG’s Information Security Program, including both full-time and contract employees
• Maintain inventory of all IT equipment in accordance with TBG policy
• Maintain all audio/video equipment on site and ensure its proper operation and update
• Manage company-wide passwords
• Platform subscription and user management of the following:
  • Box.com
  • TBG Corporate Zoom.com Accounts (including Zoom Phone)
  • Slack
  • Nordpass
  • Handle TBG’s FedEx and UPS accounts
  • Outlook and Calendars. This includes:
    • Managing scheduling for all conference/meeting rooms
    • Ensuring that TBG’s Office Calendar is up to date with all pertinent events/holidays/etc.
  • Manage IT equipment vendor relationships

2. Operations:

• Act as primary liaison with the management and maintenance staff of our 301 N Elm St. location. This includes Managing the storage room, keys and fobs for all personnel, and submitting first floor conference room requests and special maintenance requests
• Manage all office vendor and supplier relationships, including:
  • Caterers and coffee vendors
  • Office supply and A/V equipment vendors
  • Copier/electrical/plumbing/appliance maintenance vendors
  • Dry cleaners/janitorial vendors
  • Others as needed
• Manage and maintain all office assets in proper working condition. This includes furniture, whiteboards, easels, lights, printers, heaters, fans, etc.
• Ensure that all office spaces are always clean and presentable, with emphasis on public areas (training room, conference rooms, kitchen, lobby, etc.)
• Ensure adequate inventory of office supplies. This includes paper, pens, markers, copier paper, shipping supplies, kitchen supplies, cleaning supplies, and any other requested items
• Assist the HR Director/Leadership with:
  • Onboarding
  • Annual holiday calendar and adding dates to Outlook calendars
  • Company training events (Second Friday, Monday Huddle) and adding them to Outlook calendars
  • Administration/scheduling of company perks (game lunches/parties/offsite events/etc.)
  • Travel scheduling (as requested by CEO)
  • TBG Board of Directors meeting scheduling/setup/management
  • Other tasks as required
• Assist Project Management Team with:
  • Management and administration of on-site events (Opens/guest meetings/etc.)
  • Any shipping needs (FedEx/UPS/USPS)